Payroll Clerk (Permanent, Part-Time - Day Shift)

SUMMARY:
The Payroll Clerk is responsible and accountable for processing payroll in a timely and accurate manner in compliance with Company Policies, Collective Agreement and Government Legislation.  The incumbent updates daily information in Kronos Time and Attendance system and also utilizes SAP-HR as required in the role.  This position interacts extensively with internal and external customers addressing any inquiries, via phone, e-mail or personally.  The Intermediate Clerk creates daily reports to ensure effective communication with the Operations team in the Distribution Centres.

SPECIFIC RESPONSIBILITIES:
- Process payroll from a bookkeeping perspective in a Time and Attendance system (Kronos) and maintaining employee records.
- Process and balance the hourly payroll for the unionized full and part time employees for four (4) Distribution Centres on a daily/weekly basis. Accurate data entry, adding and balancing between Kronos and excel labour sheets.
-  Assist with set up of new hires in SAP, if needed.
- Update systems with status changes, terminations, leave of absences and address/phone number changes, and work schedule changes if needed
- Ensure that job premiums, as set out in the Collective Agreement, are paid on a daily basis.
- Investigate payroll inquiries and process adjustments accordingly, utilizing tools such as SAP, Kronos and any supporting documentation.
- Sort and distribute direct deposit pay stubs for the Distribution Centres.  
- Saturday/Sunday routine includes auditing week, scrolling records in Kronos and daily and weekly balancing of payroll.
- Requirement for coverage during the Christmas and New Year period and peak vacation season.
- Assist with Pension Auditing. Pulling reports which includes updating records in Kronos and SAP.
- Maintain files, keep filing up to date. Regular organization, packing up and storage of files.
- Report any irregularities in data to management.
- Producing multiple reports for finance/operations and distributing as required.

QUALIFICATIONS:
- College Diploma in Human Resources, Payroll or Business Administration is an asset.
- 1+ years relevant work experience
- Good oral and written communication skills including good interpersonal skills.
- Solid mathematical and calculator skills. Strong computer skills. Knowledge of Kronos and SAP is an asset.
- Flexibility to work weekends, statutory holidays, and extra days for vacation/absence relief, based on the needs of the business.  Regular work is three scheduled days which includes weekends.
- Professional at all times and maintain utmost confidentiality of employee information and records.
- Experience in a Distribution Centre office environment and working with collective agreements is an asset.
- Ability to problem-solve and work independently with minimal or no supervision.

RELATIONSHIPS:
- Distribution Centre Departments (Operations, Human Resources, IT, Health & Safety, Finances and Labour Relations) and Union employees.
- Vendors:  Insurance companies, banks, lawyers, and Government offices.